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With over two dozen staff and more than one hundred undergraduate and graduate student fellows, the Bok Center is building a community of people dedicated to enhancing teaching and learning at Harvard. Don't miss your opportunity to find out how you can contribute to our mission!

Program Coordinator

 

Program Coordinator

Faculty of Arts and Sciences
60524BR

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Job Summary

The Derek Bok Center for Teaching and Learning (https://bokcenter.harvard.edu) seeks to create transformational learning experiences for faculty, graduate students, and undergraduates in Harvard's Faculty of Arts and Sciences by supporting experimentation, innovation, and evidence-based practices. 

The Bok Center’s Learning Lab is an intergenerational team composed of staff and undergraduate and graduate fellows, as well as a studio space built to support creative approaches to teaching and learning. In collaboration with faculty, the Learning Lab team explores, designs, and builds innovative materials, assignments, and activities for Harvard courses, and partners with faculty and students on an array of media-rich projects related to teaching, learning, and the communication of academic ideas.

Position Description

Reporting to the Director of the Learning Lab, and with a dotted line to the Director of Administration, the Program Coordinator will play an essential role in coordinating the complex array of activities at the Learning Lab. Responsibilities include, but are not limited to:

  • Coordinating events and workshops (~90 classes per academic year); scheduling rooms for classes and events; managing catering, preparing materials, completing set-up/break-down and cleaning in the studio. Staffing evening events as needed. 
  • Providing administrative support for student fellow programs; working with senior staff to coordinate hiring and onboarding students (~50 student fellows annually), tracking student data in Airtable, and responding to student and department emails.
  • Maintaining Learning Lab systems and databases. Taking notes and maintaining client logs and project folders in Google Drive; creating and updating records in Airtable; coordinating Learning Lab Slack channels. Providing central system support to the Bok Center as needed.
  • Assisting the Project Manager in responding to emails that relate to logistics regarding events, workshops, reserving studio time, and loaning equipment.  
  • Collaborating with the rest of the Learning Lab staff on projects related to media production and graphic design, possibly including graphic design support for creating handouts, flyers, and other resources, assisting in the Learning Lab’s media production studios, working on developing web and social media content.
  • Providing general office support, including staffing the front desk, monitoring office resources and equipment, answering phone inquiries when needed, and other administrative support duties. Attends weekly meetings with administrative staff. 

Basic Qualifications

3+ years of administrative or related support experience. 

Additional Qualifications and Skills

Bachelor's Degree preferred.

Strong customer service orientation required along with excellent interpersonal and communication skills. Attention to detail. Ability to work in a collaborative team environment. Proficiency using a variety of software applications including the Google suite. Strong ability to prioritize workload, multitask, and take initiative in a deadline driven, fast-paced environment. A capacity for and strong interest in learning new skills. Familiarity with Airtable and the Adobe Creative Suite, along with graphic design experience, would be valuable. 

Working Conditions

This is a two-year term position with opportunity for renewal. 

Work is performed in an office setting. This position will be based in Cambridge, MA. While the bulk of this role must be done in person at the Bok Center for Teaching and Learning given the client-facing nature of the work, flexible work options for this role will be discussed during the interview process.

The University requires all Harvard community members to be fully vaccinated (primary series) against COVID, as detailed in Harvard’s Vaccine & Booster Information. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. 

Additional Information

A resume and cover letter must be submitted in order to be considered for this position. Harvard University will not provide visa sponsorship for this position.

***All formal offers will be made by FAS Human Resources. 

 

Pedagogy Fellows

  1. Department/Program-Based Pedagogy Fellows. GSAS PhD students who are enrolled in one of the departments and programs that participate in the Pedagogy Fellows Program may apply to be appointed the Pedagogy Fellow in their department or program (e.g. Pedagogy Fellow in History, Pedagogy Fellow in Statistics, etc.). Applications for these positions will be forwarded to the departments for review before the Bok Center conducts interviews. Consult the full job description for Department/Program-Based Pedagogy Fellows.

  2. Bok Pedagogy Fellows. PhD students enrolled in any GSAS department or program may apply to be a Bok Pedagogy Fellow. These fellows are hired directly by the Bok Center to work across a range of disciplines. Consult the full job description for Bok Center-Based Pedagogy Fellows.

Application for the 2022-2023 cohort is now closed.
Learn more about the program
Meet the Current Fellows
Contact the Bok Center with queries

Media & Design Fellows

Media & Design Fellows (MDFs) support innovative course development within the FAS, partnering with faculty and staff to design a variety of digital tools, course materials, and assignments for undergraduate courses and departments. Most MDF appointments span the full academic year, allowing Fellows to develop technical expertise, create activities and resources for an upcoming semester, and support implementation of new activities.

Media & Design Fellows fall in one of two categories:

  1. Department/Program-Based Media & Design Fellows. Departmental MDFs are based in a department and develop tools and materials for that department’s courses; consult the full job description for Department/Program-Based Media & Design Fellows. We welcome inquiries from faculty and departments interested in engaging Media & Design Fellows for their courses, and we also accept applications directly from graduate students who would like to serve as Media & Design Fellows.

  2. Bok-Center Based Media & Design & Fellows. Bok Media & Design Fellows are based in the Bok Center’s Learning Lab and support a range of related departments and/or General Education courses; consult the full job description for Bok Center-Based Media & Design Fellows.

Application for the 2022-2023 MDF Cohort is now closed.
Learn more about the program
Meet the Current Fellows
Contact Christine D'Auria with Queries

Learning Lab Undergraduate Fellows

Learning Lab Undergraduate Fellows (or LLUFs) collaborate with the Bok Center’s Learning Lab to help Harvard faculty members design and test assignments that utilize innovative modes of communication such as movement, drawing, speaking, and more.  LLUFs have the opportunity to explore and become proficient in a broad range of media, many of them digital (e.g. Cinema 4D animation software, Unity game development software, and Final Cut Pro X). This training enables LLUFs to contribute to helping the Harvard community—from undergraduates to faculty—become literate in alternative modes of communicating knowledge. The job requires:

  • Communicating with faculty members to develop projects
  • Designing assignment prompts and, if applicable, relevant resources to get students up to speed in new media.
  • Comfort being in front of a camera, and additionally being interviewed, recorded and observed interacting with new technologies and teaching approaches.
  • Willingness to experiment with new tools, software, and bodies of knowledge. There is no need to be an expert in one thing!
  • Team players who are able and excited to work effectively as a team.
  • Hours are flexible and dependent on each student’s availability. LLUFs typically work between 2 and 10 hours per week in person at the Learning Lab.

LLUFs are hired on a rolling basis throughout the year.

Contact the Learning Lab with queries
Meet the current fellows
Apply to be a LLUF (Applications are accepted on a rolling basis; we are currently hiring for the spring semester.)

Undergraduate Pedagogy Fellows

The Undergraduate Pedagogy Fellows (UPFs) are a small team of undergraduates who work on issues of power and privilege in learning spaces across Harvard College. UPFs develop and deliver workshops on undergraduate identities for TFs and faculty, and assist with wider Bok Center programming on equity and inclusivity in the classroom. In particular, they focus on the experience of students of marginalized identities in order to understand and communicate how institutional structures and interpersonal relationships perpetuate patterns of social oppression. The aim of the UPF program is to provide instructors with tools to understand their role in facilitating classroom power dynamics harmful to marginalized students, and to offer strategies for shaping those dynamics toward more equitable and inclusive ends. Consult the full job description for Undergraduate Pedagogy Fellows.

Learn more and apply now

Culture and Communication Consultants

Culture and Communication Consultants are undergraduates hired and trained by the Professional Communication Program for International Teachers and Scholars. They provide international graduate students with an undergraduate perspective on issues related to teaching and academic life at Harvard. They act as course assistants in Bok seminars to give feedback on both teaching and language skills, and they are also available for one-on-one discussions and language practice.

Contact Sarah Emory with queries
Frequently Asked Questions
Meet the current consultants
Watch Culture and Communication Consultants Discuss Their Role
Apply (deadline: rolling)