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With over two dozen staff and more than one hundred undergraduate and graduate student fellows, the Bok Center is building a community of people dedicated to enhancing teaching and learning at Harvard. Don't miss your opportunity to find out how you can contribute to our mission!

Program Coordinator

 

Program Coordinator

Faculty of Arts and Sciences
55305BR

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The Derek Bok Center for Teaching and Learning (https://bokcenter.harvard.edu) seeks to create transformational learning experiences for faculty, graduate students, and undergraduates in Harvard's Faculty of Arts and Sciences by supporting experimentation, innovation, and evidence-based practices. The Center’s twenty-three full-time staff partner with instructors, students, and administrators to design courses and course materials, offer professional development to faculty and graduate students at all career stages, and incorporate undergraduates into the process of developing new modes of teaching and learning.

Reporting to the Director of Pedagogy, and with a dotted line to the Director of Administration, the successful candidate for this Program Coordinator position will play an essential role in facilitating the Center’s support of over 1000 tenured, tenure-track, and non-tenure-track faculty teaching in the Faculty of Arts and Sciences. The Program Coordinator contributes in two key ways: (1) by participating in the design, marketing, coordination, and delivery of a large and complex portfolio of scheduled programming, such as our Faculty Lunches on Learning, STEM Journal Club, Peer Observation Program, Exploratory Seminars, and the New Faculty Institute/Navigating Harvard program co-sponsored with Faculty Affairs; and (2) by facilitating the scheduling and post-consultation follow-through for as many as 300 annual consultations with individual faculty and course teaching staffs on the design of their courses and their own professional development as teachers and scholars.

Job-Specific Responsibilities

Responsibilities include, but are not limited to:

  • Plan and manage program/event logistics. Work with the senior staff member(s) responsible for faculty-facing programs and events to plan and manage logistics (e.g. select dates and time, book space, arrange catering, coordinate AV and other technological needs, and monitor expenses within the established budget).
  • Manage program/event marketing and registration. Coordinate advertising for programs and events (web, social media, newsletters, mailing list, and flyers). Manage registration in Airtable; serve as main point of communication for participants and staff with queries.
  • Staff events. Greet and assist participants at events with a high degree of professionalism, organization, and accuracy. Assist in preparing, managing, and distributing materials during events.
  • Coordinate calendars and communications. Manage complex calendars, arrange for meetings and appointments with faculty and the members of their course teaching staffs seeking individual consultations. Coordinate with staff across the university (e.g. in the Program in General Education, Academic Technology for the FAS, et al.) to schedule planning meetings for various projects.
  • Track ongoing projects. Support the Director of Pedagogy by providing logistical and administrative support for course design projects. Help track and ensure the timely progress and completion of projects.
  • Provide follow-through with individual clients. Correspond with clients post-consultation to share notes and project timelines, to solicit clarifications and feedback, and offer future support.
  • Capture and chronicle the Center’s work with faculty clients. Propose newsletter items and annual report stories to the Director of Pedagogy; draft promotional materials featuring faculty clients.
  • Collaborate with the Center’s other Program Coordinators to plan and execute Center-wide events and projects, such as annual open houses, showcases, and the development of new software systems and workflows.
  • Provide general office support, including ordering office supplies, staffing the front desk reception 2–3 days/week, monitoring office resources and equipment, answering phone inquiries, and other administrative support duties.

Basic Qualifications

3+ years of administrative or related support experience.

Additional Qualifications and Skills

Bachelor's Degree preferred.

Strong customer service orientation required along with excellent interpersonal and communication skills. Attention to detail. Ability to work in a collaborative team environment. Proficiency using a variety of software applications including Microsoft Office, Outlook, the Google suite, Slack, and Airtable. Strong ability to prioritize workload, multitask, and take initiative in a deadline driven, fast-paced environment.

Working Conditions

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Additional Information

Applicants must submit a resume and cover letter to be considered for the position.

Harvard University will not provide visa sponsorship for this position.

***All formal offers will be made by FAS Human Resources.

The FAS is committed to cultivating not only the diversity of our faculty, staff, and students but also in developing an inclusive culture that is vibrant, engaging and encouraging of innovation as well as intellectual debate. We believe creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views as strength the difference we all bring to the workplace.

Pedagogy Fellows

  1. Department/Program-Based Pedagogy Fellows. GSAS PhD students who are enrolled in one of the departments and programs that participate in the Pedagogy Fellows Program may apply to be appointed the Pedagogy Fellow in their department or program (e.g. Pedagogy Fellow in History, Pedagogy Fellow in Statistics, etc.). Applications for these positions will be forwarded to the departments for review before the Bok Center conducts interviews. Consult the full job description for Department/Program-Based Pedagogy Fellows.

  2. Bok Pedagogy Fellows. PhD students enrolled in any GSAS department or program may apply to be a Bok Pedagogy Fellow. These fellows are hired directly by the Bok Center to work across a range of disciplines. Consult the full job description for Bok Center-Based Pedagogy Fellows.

The application for the 2021-2022 cohort is now closed.
Meet the Current Fellows
Watch our video to learn more about the program
Contact Rebecca Miller Brown with queries

 

Life Sciences Outreach Fellows

Life Sciences Outreach Fellows. Graduate students enrolled in any GSAS department or program, whose research is grounded in the life sciences, may apply to be a Life Sciences Outreach Fellow.  Two fellows are hired directly by the Bok Center to support educational content creation for the Life Sciences Outreach program for high school biology teachers.  Consult the full job description for Bok Life Sciences Outreach Fellows.

The application for 2021-2022 is now closed.
Meet the Current Fellows

 

Media & Design Fellows

Media & Design Fellows support innovative course development within the FAS, partnering with faculty and staff to design a variety of digital tools, course materials, and assignments for undergraduate courses and departments. Departmental Media & Design Fellows are based in a department and develop tools and materials for that department’s courses, consult the full job description for Department/Program-Based Media & Design Fellows. Bok Media & Design Fellows are based in the Bok Center’s Learning Lab and support a range of related departments and/or General Education courses, consult the full job description for Bok Center-Based Media & Design Fellows.

Most MDF appointments span the full academic year, allowing Fellows to develop technical expertise, create activities and resources for an upcoming semester, and support implementation of new activities. We welcome inquiries from faculty and departments interested in engaging Media & Design Fellows for their courses, and also accept applications from graduate students who would like to serve as Media & Design Fellows. However, priority is given to departments, so interested graduate students are encouraged to reach out to their departmental administrator or DGS to see if they can apply as a departmental MDF.

Apply (Application review began on 2/19, but we will continue to accept applications on a rolling basis until the cohort is full. If the application link is still active, we are still accepting applications.)

Meet the Current Fellows

Contact the Learning Lab with Queries

Teaching Fellows for High School Science Classes

  1. Teaching Fellows for Visiting High School Biology Classes. Graduate students enrolled in any GSAS department or program, whose research is grounded in the life sciences, may apply to be a Teaching Fellow for the Spring Laboratory Program for High School Students.  Teaching Fellows participate in workshops on classroom pedagogy and content and, in teams, teach visiting high school biology classes from schools across New England.  Consult the full TF job description here.

    The current application cycle is closed.
    Meet some of our current and past LSO Teaching Fellows


  2. Teaching Fellows for the High School Lab Skills Program at the Harvard Ed Portal. Graduate students enrolled in any GSAS department or program, whose research is grounded in the life sciences, may apply to be Teaching Fellows for the High School Lab Skills Workforce Program at the Harvard Ed Portal in Allston.  Two Teaching Fellows are hired directly by the Bok Center to revise curricula, master classroom pedagogy, and deliver effective weekly lessons to a small group of high school students. Consult the full TF job description here.

    Applications for Spring 2022 will open in November 2021.

Learning Lab Undergraduate Fellows

Learning Lab Undergraduate Fellows (or LLUFs) collaborate with the Bok Center’s Learning Lab to help Harvard faculty members design and test assignments that utilize innovative modes of communication such as movement, drawing, speaking, and more.  LLUFs have the opportunity to explore and become proficient in a broad range of media, many of them digital (e.g. Cinema 4D animation software, Unity game development software, and Final Cut Pro X). This training enables LLUFs to contribute to helping the Harvard community—from undergraduates to faculty—become literate in alternative modes of communicating knowledge. The job requires:

  • Communicating with faculty members to develop projects
  • Designing assignment prompts and, if applicable, relevant resources to get students up to speed in new media.
  • Comfort being in front of a camera, and additionally being interviewed, recorded and observed interacting with new technologies and teaching approaches.
  • Willingness to experiment with new tools, software, and bodies of knowledge. There is no need to be an expert in one thing!
  • Team players who are able and excited to work effectively as a team.
  • Hours are flexible and dependent on each student’s time.

LLUFs are hired on a rolling basis throughout the year.

Contact Katie Gilligan with queries
Meet the current fellows

Undergraduate Pedagogy Fellows

The Undergraduate Pedagogy Fellows (UPFs) are a small team of undergraduates who work on issues of power and privilege in learning spaces across Harvard College. UPFs develop and deliver workshops on undergraduate identities for TFs and faculty, and assist with wider Bok Center programming on equity and inclusivity in the classroom. In particular, they focus on the experience of students of marginalized identities in order to understand and communicate how institutional structures and interpersonal relationships perpetuate patterns of social oppression. The aim of the UPF program is to provide instructors with tools to understand their role in facilitating classroom power dynamics harmful to marginalized students, and to offer strategies for shaping those dynamics toward more equitable and inclusive ends. Consult the full job description for Undergraduate Pedagogy Fellows.

Complete the application
Meet the current fellows
Contact Bri Guerrero with queries

Culture and Communication Consultants

Culture and Communication Consultants are undergraduates hired and trained by the Professional Communication Program for International Teachers and Scholars. They provide international graduate students with an undergraduate perspective on issues related to teaching and academic life at Harvard. They act as course assistants in Bok seminars to give feedback on both teaching and language skills, and are also available for one-on-one discussions and language practice.

Contact Sarah Emory with queries
Frequently Asked Questions
Meet the current consultants
Watch Culture and Communication Consultants Discuss Their Role
Apply (deadline: rolling)

Undergraduate Mentors at the Harvard Ed Portal

As Harvard Ed Portal Mentors, Harvard undergraduates have the opportunity to engage 1st-12th grade students in one-on-one interdisciplinary projects, lead focused, small group clubs and teach in afterschool science programs. Our undergraduates are responsible for creating activities that capture student interest and meet student need, weaving together creative and expository writing, public speaking, math, science, technology, and the arts.  Susan Johnson, Assistant Director for Socially Engaged Learning, supervises a cohort of 25-30 undergraduate mentors each term who meet regularly to discuss pedagogy and content development, and engage in reflective writing practice.  Undergraduate mentors develop an awareness of different approaches to teaching and diverse modes of learning, reflect on cultural and economic differences, and develop communication skills. Ed Portal Mentors are hired at the beginning of each semester.

Contact Susan Johnson with queries
Apply